01
Continuous maintenance
Core, plugins, themes, backups and security. A healthy foundation, without a reminder from your team.
THE OPERATIONS TEAM BEHIND YOUR AGENCY
Your clients’ websites
are already
your problem.
Make them ours.
Your agency does great marketing.
We take care of the WordPress websites behind it.
Maintenance, fixes and everyday requests. Handled.
No technical hires No freelancer chasing
Workspace Your portfolio
YOUR WEBSITES, TAKEN CARE OF
LivePortfolio overview
Managed sites25
Sites healthy100%
Open requests3In progress
WebsiteStatusLast checked
Sstudio-and-co.comHealthyJust now
nnorthbound.agencyHealthyJust now
bgetbloom.coHealthyJust now
fformandfield.comHealthyJust now
All systems operationalIllustrative portfolio
One less thing on your list.Conversion tracking fixed & verified.
Just now YOUR PORTFOLIO. OUR RESPONSIBILITY.
Built for agencies.
Designed to work behind yours.
SEO agencies PPC & performance Digital & marketing
SOUND FAMILIAR?You didn’t start an agency
You didn’t start an agency
to run a web-support
department.
A form breaks. Tracking disappears. A client needs “one quick change.” Suddenly, your marketers are finding developers, chasing fixes and checking someone else's work.
The freelancer invoice isn't the expensive part.
It's all the responsibility you still carry.
THE OLD WAY
Client requestYour teamA freelancerYour team. Again.
THE WEBPILOTEN WAY
Client request We own it. Resolved.
ONE PARTNER. THE WHOLE OPERATION.Everything underneath
Everything underneath
your great marketing.
You own the client and the strategy.
We own the website operations underneath it.
02
Incident resolution
Broken forms. Plugin conflicts. Unexpected downtime. We investigate, resolve and verify the result.
03
Routine website changes
A new headline, a team member, an updated CTA. Send it our way. No hourly quote for every little request.
04
Marketing implementation
Your specialists set the strategy. We implement the redirects, tracking, metadata and landing page changes.
05
Performance operations
We monitor technical performance and investigate meaningful regressions before they become your next client email.
06
QA & recovery
Changes checked. Actions recorded. Backups and rollback ready. A recovery process that exists before you need it.
The problem comes in. A verified outcome comes back.
WHY WEBPILOTENSmarter systems.
Smarter systems.
People in control.
Our team uses an internal AI system to help maintain your sites. It brings the right context into view, helps investigate issues and keeps the next steps clear. Our people stay in control of decisions, with responsibility for the outcome.
Context that stays with the site.
Site details, approved information and investigation history stay together. Each request starts with a clearer picture of the website your marketing depends on.
Clear boundaries, built in.
AI assistance works within defined access and permissions. Those limits are enforced by our system, keeping control of your client sites with our team.
Human judgment where it matters.
Findings come with evidence for our team to review. When something is unclear or needs a decision, a person takes it forward. We remain accountable for the work.
BEHIND THE SCENES
AI supports the work.
Webpiloten owns the outcome.
- Site contextA clear starting point
- AI-assisted investigationWithin defined permissions
- Human decisionOur team stays responsible
A CLEAR PATH TO LESS ON YOUR PLATEOff your shoulders.
Off your shoulders.
In 30 days.
One portfolio takeover. One request path.
Everyone knows who handles the website.
01
WEEK 01Get the full picture.
We audit your portfolio, review access and hosting, and identify anything that needs fixing before takeover.
02
WEEK 02Put the system in place.
Monitoring, backups, technical baselines, maintenance workflows and recovery. Set up and documented.
03
WEEKS 03–04Hand it over. Exhale.
Routine operations move to us. Your team gets one place to send requests and one owner to see them through.
The 30-day takeover guarantee.
If an accepted site isn't at the agreed operating standard within 30 days because of us, we keep working at no additional management fee until it is.
YOUR PEACE OF MIND.
YOUR AGENCY, UNINTERRUPTEDKeep the relationship.
Keep the relationship.
Lose the burden.
We're designed to disappear behind your agency.
Your clients get a better experience.
Your team gets its focus back.
YOU KEEP
The big picture.
Client relationshipsStrategy & creativeSEO & paid mediaContent & growth WE OWN
The moving parts.
Maintenance & site healthChanges & implementationIncidents & performanceQA & recoveryPREDICTABLE COST. FEWER MOVING PARTS.
One service. Three portfolio sizes.
The same operating standard on every plan.
Choose how much of your portfolio you'd like us to own.
Core
For agencies ready to get routine website work off their team's plate.
$4,500/ month
Up to 10 managed WordPress sites
THE FULL OPERATING STANDARD- Maintenance & monitoring
- Routine website requests
- Incident resolution
- Marketing implementation
- Performance oversight
- QA, recovery & human escalation
Portfolio
For established agencies with a growing portfolio and better things to focus on.
$7,500/ month
Up to 25 managed WordPress sites
THE FULL OPERATING STANDARD- Maintenance & monitoring
- Routine website requests
- Incident resolution
- Marketing implementation
- Performance oversight
- QA, recovery & human escalation
Scale
Your website operations function, without building a department around it.
$12,500/ month
Up to 50 managed WordPress sites
THE FULL OPERATING STANDARD- Maintenance & monitoring
- Routine website requests
- Incident resolution
- Marketing implementation
- Performance oversight
- QA, recovery & human escalation
No developer-hour buckets No per-ticket charges Same standard. Every plan.
Routine operations are included within normal portfolio use. New websites, redesigns and major development projects are scoped separately.
A FEW THINGS YOU MIGHT BE WONDERINGGood questions.
Good questions.
Straight answers.
Have something else in mind?
Talk to a real person
How is this different from WordPress maintenance?
Maintenance keeps the foundation healthy. We include updates, backups, security and uptime, then take responsibility for routine changes, incidents, marketing implementation, performance, QA and recovery. Your team gets an owner for the operational work, not another dashboard to manage.
Why not just work with a freelancer?
A freelancer can complete a task. Your team still has to investigate, brief, coordinate, follow up and check the result. Webpiloten takes responsibility for that whole workflow, including coordinating technical resolution and explaining any next steps outside our scope.
What counts as a routine request?
Changes to existing pages, content updates, redirects, metadata, tracking implementation and routine technical incidents are included within normal portfolio use. Large redesigns, new websites, custom software and major development projects are scoped separately. We agree the operating scope during your portfolio assessment.
Will you work directly with our clients?
You keep the client relationship and strategy. We're designed to work behind your agency, with one request path and one escalation process for your team. We agree how communication and access should work during onboarding.
Can you take over every WordPress site?
We audit the proposed portfolio first. Unsupported environments, critical technical issues, access gaps and hosting dependencies may need remediation before a site is accepted. We'll be clear about what we can own before takeover begins.
How does the 30-day guarantee work?
If we accept a site but fail to bring it under the agreed operating standard in your first 30 days because of us, we keep working at no additional management fee until we do. The standard and any prerequisites are agreed during onboarding.
A LITTLE LESS CHAOS. A LOT MORE FOCUS.Let your marketers market.
Let your marketers market.
We'll handle the websites.
Start with a 30-minute portfolio assessment.
We'll see what we can take over, and whether it makes sense for your agency.